Cycle Counts

Cycle Counts at La Loupe

Weekly tasks include that we complete a variety of cycle counts for each store. Monthly we aim to have counted every consigner’s inventory to ensure items are on hand and accounted for regularly. 

The same type of counts can also be done for sales categories (i.e. GIFT, Bath/Body, Accessories, etc.)  as needed and to set up initial amounts on hand in stores. 

This can be done by any team member trained appropriately but is managed by the Store Manager and supported by the Operations Specialist role. 

Tools:
NCR Back House

Cycle Counts Binder

POS

Tips for counting: 

Keep an organized understock and back stock

Check other back stock/ understock areas

Check back room for additional stock

Leave the display better than when you found it

How to print a Count Sheet:
1. Log into NCR

2. Choose which store you’re counting at

3. Choose “Inventory” Section

4. Choose “Manage” Section

5. Choose “Count Worksheet”

6. Select the Category you need to count

7. Print, select 2 pages per sheet (to save paper) 

*Might have to save as PDF then print*

How to count:
Using your Count Sheet, move through the store section by section. 

  • i.e. start in the home window and go through shelf by shelf if counting home items. 

  • i.e. if counting clothing, start in womens tops and work through whole rack

Do not go down the list searching for every item individually. 

  • We can miss items this way and/or will find items we thought were sold or not in stock that are actually in store. 

Write in “Units on Hand” column when you find items 

  • 1 if it’s individual, tallies if there are multiple to be added together once count is complete

Check that items found (Units on Hand) match the Expected Units On Hand column 

If any items are missing, make note at the top of the first page and on the consignment cycle count check off sheet in the front of the cycle counts binder. 

  • If items are missing 2+ months in a row, communicate with Store Manager so they can proceed on correcting missing item(s)

If any items are on hand but were expected to be zero, add to inventory in POS using “Count and receive inventory” for the item(s) specifically 

File away count sheet in Cycle Counts Binder